Key Results Achieved

30 Hr/yrTime Saved
$462/yrMoney Saved

Project Overview

AlertSystems is a global retail solution provider that supplies solutions to identify booster bags and detachers and utilises data to provide deep insights across all locations. Their systems detect and alert staff when suspicious behaviour is detected, helping prevent theft and improve store security.

Before approaching Cloudify, Alertsystems needed help with automating the manual processes of carrying out the business like creating invoices for the customers and creating customers/products in e-conomic.

The Challenge

What did Alertsystems needed help with?

They faced several challenges in their business operations.

  • They needed to create a draft invoice in e-conomic for every new order in WooCommerce,
  • Find customers in e-conomic using the VAT number in WooCommerce, and
  • Add new customers and products in e-conomic automatically when it is added to WooCommerce.

The Solution

How did we approach it?

Cloudify provided an end-to-end solution to address AlertSystems' challenges. We analysed their current tech stack, and business processes they wanted to automate. We integrated the WooCommerce and e-conomic apps to automate the entire process of creating draft invoices, finding customers, and adding new customers and products.

We utilised the following methods to achieve the desired outcomes:

  • Draft Invoice Creation: We automated the process of creating a draft invoice in e-conomic for every new order in WooCommerce. This was achieved by using e-conomic's API to create a new draft invoice and populate it with the relevant data from WooCommerce.

  • Finding Customers: By using the VAT number in WooCommerce, we automated the process of finding customers in e-conomic. This was achieved by using e-conomic's API to search for customers based on their VAT number and retrieve their information.

  • Adding New Customers and Products: We also automated the process of adding new customers and products to e-conomic when added to WooCommerce. This was achieved by using WooCommerce's API to listen for new customer and product additions and using e-conomic's API to add them automatically to the appropriate lists.


Automations delivered - SaaS apps that helped Alertsystems grow:

  • WooCommerce - The webshop was used to create orders and sell the listed products.

  • e-conomic - The accounting app was integrated to generate invoices and automate invoicing.

The Results

By integrating WooCommerce and e-conomic, AlertSystems was able to:

  • Streamline its operations
  • Reduce manual effort
  • Reduce the risk of errors
  • Allowed AlertSystems to focus on other important aspects of their business
Woocommerce Integrations by Cloudify

WooCommerce +Visma e-conomic

Why Cloudify became the best fit for Alertsystems?

  • Partnerships: Official e-conomic partner

    Cloudify's partnership with e-conomic provides businesses with a comprehensive solution for managing their accounting process. With expert guidance, seamless integration, and customisation, businesses can streamline their workflows and improve productivity, ultimately leading to increased growth and profitability.

  • Automation experts: Unique team of automation experts who not only help implement apps but also integrate and make the related automation.

  • Your ultimate process consultants - Cloudify helps businesses grow as a whole, manage their processes better, boost sales and increase revenue with smarter workflows and intelligent processes.

  • Our offerings: Digital analysis, SaaS implementation, and Automation

  • Marketplace by Cloudify: We have our own marketplace with listed apps with predefined workflows.

  • Customisations: We offer customised solutions for simple and complex business automation that best fits your business needs.

  • Improved Accuracy: By automating the process of creating invoices, finding customers, and adding new customers and products, Cloudify improved the accuracy of AlertSystems' data.

  • Scalability: With the integration of WooCommerce and e-conomic, AlertSystems can scale their business without worrying about the additional workload.


About Alertsystems




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